Solutions

AI automation services Autokrix actually builds

Workflow automation, AI agents, RPA integrations, and reporting systems - built for agencies, recruiters, and service teams that cannot keep scaling on manual processes.

See all solutions View pricing & tiers

30-70%Less manual admin

<60sLead response time

$2.5K+Starting build cost

2-10 wksAverage delivery

01New Lead

02CRM

03Email Sequence

04Slack Alert

05Invoice

AI Agent Automation System

The operating layer behind every Autokrix solution.

Inputs, context, agents, actions, and monitoring connected into one reliable system.

All systems operational 99.95%

01Inputs & Triggers

Web / Mobile FormsNew leads and requests

APIs & WebhooksExternal events

Emails & MessagesInbound conversations

CRON / SchedulesTime-based work

Database ChangesRecords and updates

02Context & Data Layer

CRM & Customer DataPipeline context

Knowledge BaseDocs and policies

User & Account DataProfiles and history

Real-time SignalsLive operational context

Cache LayerFast lookup memory

03AI Agent Core

UnderstandIntent & context ReasonPlan & decide ActExecute tasks LearnImprove over time

LLM Orchestration Layer OpenAI / Claude / Gemini / Llama

Guardrails & Safety Policies, permissions, rate limits

04Actions & Integrations

Send Email / SMSNotify users

Create / Update DataCRM and database operations

Call APIsExternal services

Generate DocumentsReports and files

Trigger WorkflowsAutomated next steps

05Observability & Outcomes

Real-time MonitoringHealth, logs, metrics

Audit & LogsFull activity trail

Analytics & InsightsPerformance and usage

Alerts & NotificationsErrors and anomalies

Business OutcomesFaster results, lower cost

Secure Scalable Reliable Human-reviewed

The real problem

Why serious service businesses end up needing automation

Most teams do not start out wanting automation. They start out wanting breathing room - and by the time they find us, they have run out of it.

Time is leaking

Your team spends 30-60% of their week on predictable, repeatable tasks: copying data, sending reminders, filling forms. That is billable time disappearing into admin.

Leads go cold

The average business takes 47+ hours to follow up with a new inquiry. Leads contacted within a minute are dramatically more likely to convert. Manual pipelines cannot compete.

Process breaks at scale

What works with 5 clients falls apart at 15. Onboarding, reporting, compliance - manual systems crack under growth.

Hiring costs more than automating

A VA costs $25K-$50K/year. A well-built automation costs a fraction of that and runs 24/7 without PTO.

Where we fit

Not a SaaS tool. Not a 50-person agency.

SaaS tools give you the plumbing but not the blueprint. Big agencies build the blueprint but charge five figures just for discovery. Autokrix builds the whole system - practically, fast, and at prices that make sense for teams of 5-50.

SaaS ToolsToo genericYou do the workNo strategy

AutokrixPurpose-builtWe do it for youExpert-led

Big AgencyToo expensiveSlow to startLong contracts

You have 3-5+ people doing repetitive daily tasks: data entry, emails, scheduling, reports.
You already use HubSpot, Airtable, Notion, Google Workspace, Slack, or any CRM or ATS.
You are a marketing agency, recruiter, B2B service firm, or light manufacturer.
You can invest $2,500-$25,000 in a build or $500-$3,000/month ongoing.
You want someone to build and maintain the system - not hand you a tool and leave.

What we build

Four pillars. One outcome.

Most clients start with one pillar and expand as trust grows. All four are designed to work together, so what you build today is compatible with what you add tomorrow.

Workflow

Automation Workflows

Map and automate the end-to-end processes your team runs manually today.

-> AI Agent

AI Agents

Always-on digital teammates that can reason, respond, and coordinate across your tools.

-> RPA

Integrations & RPA

Glue for your stack and bots for the legacy work that has no API.

-> Analytics

Analytics & Growth

Dashboards and content systems that show ROI and compound over time.

Pillar 01 / Automation Workflows

Turn manual processes into reliable systems

This is where almost every engagement starts. We map the journeys your team runs by hand - how leads come in, how clients get onboarded, how invoices get created and chased - and rebuild them as automated workflows that fire reliably across the tools you already use.

Lead Handling Flow

New inquiryEnrichmentCRM entryScoringEmail/SMSSlack summary

Client Onboarding Flow

SignedFolderWelcome emailTasksPortal accessKickoff

Reporting Flow

Week endMetricsReportApprovalEmailArchive

Pillar 02 / AI Agents

When you need judgment, not just rules

Traditional automation follows a fixed script. AI agents read context and decide what to do next - qualifying leads, drafting replies, monitoring systems, and flagging anomalies. They are the upgrade once your underlying data and tools are in order.

Lead-Gen Agent

Greets visitors, asks qualification questions, checks fit against your ICP, and books meetings or routes leads automatically.

Support & FAQ Agent

Grounded in your docs, help content, and past tickets. Handles common questions and escalates outside its guardrails.

Ops Analyst Agent

Reads dashboards and pipeline data, then sends a weekly "what changed and why" summary to your team.

Every Autokrix agent ships with defined guardrails, human escalation rules, full conversation logging, and a 30-day review of what it said and did.

API Integrations

Make your stack actually talk to itself

Most teams run 8-12 tools that do not natively sync. We connect CRMs, ATS platforms, project tools, communication tools, and accounting software so no one has to export a CSV again.

HubSpotSalesforceAirtableNotionGoogle WorkspaceSlackXeroQuickBooks

Robotic Process Automation

Handle what has no API

Some of your most time-consuming work happens in tools that cannot connect cleanly: legacy systems, desktop apps, and complex multi-step web tasks. RPA bots handle those the same way a person would, except faster.

Timesheet processing
Invoice reconciliation
Legacy CRM entry
Compliance form submission

Pillar 04 / Analytics & Growth

See what your automations are doing - and grow from it

Automation without visibility is dangerous. You cannot improve what you cannot measure. We build dashboards that pull from your automated workflows in real time, plus content and reporting systems that show ROI and compound over months.

Ops Dashboard

Real-time view: leads, pipeline stages, response times, SLAs, and task throughput in one place.

Client Reporting System

Automated weekly or monthly reports generated and emailed from your own brand.

Content & SEO Engine

A system that plans, drafts, and schedules content so your own marketing does not fall behind.

How the pillars work together

Most clients do not need all four pillars on day one.

Here is the path that works for almost every service business.

Automation Workflows

Remove the biggest manual pain first. Start here.

Integrations & RPA

Connect the stack. Eliminate human copy-paste bridges.

AI Agents

Add intelligence once data is solid.

Analytics & Growth

See what is working. Grow what converts.

This sequence matters. Agents built on messy, disconnected data give messy results. We always audit the workflow layer first.

Engagement models

Three ways to work with Autokrix

Best for first win

Starter Build

One workflow or one AI agent, fully designed, built, tested, and documented. Ideal for proving ROI before committing to a bigger system.

Scope: 1 workflow or agent - up to 2 tools
Price: $2,500 - $8,000 CAD
Timeline: Delivered in 2-4 weeks

Start here ->

System Build

A coordinated system of 3-6 workflows and/or agents that automate an entire function: sales ops, recruitment, marketing ops, or back-office.

Scope: 3-6 workflows or agents - 3-6 tools
Price: $8,000 - $25,000 CAD
Timeline: Delivered in 4-10 weeks

Design my system ->

For ongoing growth

Managed Automation

Autokrix as your monthly automation partner: monitoring, maintaining, and expanding your stack with new workflows over time.

Scope: Full stack coverage
Price: $500 - $3,000 CAD/month
Timeline: Starts within 1 week of brief

Explore retainer ->

Built around the tools your team already uses.

Zapier Make n8n HubSpot Airtable Google Workspace Slack OpenAI Anthropic Power Automate Notion LangChain

4 pillars Automation, Agents, Integrations, Analytics

30+ tools Integrated across client stacks

100% Human approval on client-facing outputs

Not sure which solution fits your business?

Book a 30-minute free AI automation audit. We will map your current processes, identify 3 quick-win workflows, and give you a plain-English roadmap - whether we work together or not.

Honest audit of where your process is leaking time
3 specific automation opportunities with estimated ROI
A no-jargon roadmap you can implement yourself or with us

Book My Free Automation Audit -> Browse workflow examples